VexOpt Features
One connected operation, from fleet and people to compliance and commercial work.
Operations
FL-014 · Fleet vehicle
Tipper truck · Overview
Fleet
Know which vehicles are available, assigned, in the workshop or off the road — without phoning around.
Assets
Keep plant, trailers, tools and equipment accounted for, with their documents and history in one place.
Workshop
Turn breakdowns into tracked job cards with labour, parts, cost and downtime recorded.
Maintenance
Stop missing services by keeping each machine's maintenance history and due dates visible.
Inspections & Defects
Capture problems early and route them into the workshop instead of losing them on paper. (Dedicated pages in progress.)
People
EMP-0021 · Employee
Operations team · Employee record
Employees
One record per person with roles, licences, medicals and employment details — private fields protected.
Training
Track competencies and training records against expiry dates. (Dedicated page in progress.)
Timesheets
Hours are calculated automatically from your working-hour rules, including overtime.
Overtime
Request, approve and record overtime with a clear trail.
Compliance
INC-0031 · Safety incident
Near miss · Loading bay
Safety
Log incidents and near misses, investigate them and follow corrective actions through to close-out.
Documents
Store files once, link them to the records they belong to and control who can open them.
Expiry Management
See licences, certificates and documents that are about to expire before they become a problem.
Audit Activity
Every important change is recorded, so you can see who did what and when.
Commercial
INV-0042 · Invoice
Customer account · Commercial
Customers & Suppliers
Keep contact details, documents and account history together.
Procurement
Replace email-chain purchase requests with tracked requests and approvals.
Projects & Tasks
Assign work, set deadlines and see progress across teams.
Tenders
Never miss a tender deadline or a required document.
Commercial & Billing
Issue branded quotations, invoices, credit notes and statements, and record payments against them.
Intelligence
Dashboards
See the state of your operation at a glance.
Reports
Turn day-to-day records into management reports and spreadsheet exports.
Notifications
Get told about what needs your attention.
Search
Find any vehicle, employee, asset or document from one search bar.
VexOpt Intelligence
Smart Capture, Smart Match, Smart Summaries and Ask VexOpt — Coming Soon.
From request to completion. Everything connected.
Every step becomes part of the same operational history — no duplicate capture, missing paperwork or disconnected records.
- 01Vehicle defect reported
- 02Job Order created
- 03Workshop receives vehicle
- 04Job Card created
- 05Parts & labour recorded
- 06Repair completed
- 07Vehicle ready for collection
- 08Full history retained
Ready to optimise your operation?
Bring your people, fleet, assets, maintenance, safety, projects and operational workflows together.